Feature highlight

Complete member management

Manage your club members, track important dates, and maintain compliance — all with an interface designed for table tennis clubs.

TT Club Manager member management interface

Role-based permissions

Assign different roles (owner, admin, member) with appropriate permissions. Control who can manage trainings, reports, and club settings.

Expiration tracking

Track medical exam and membership expiration dates. Get alerts when renewals are due and keep your club compliant.

Player profiles

Link members to player accounts with detailed profiles. Track playing hand, gender, and external federation IDs.

How member management works

Three steps to organized club membership

Add your members

Import members in bulk via CSV or add them individually. Set up their roles, contact information, and important dates like medical exam and membership expirations.

Assign roles and permissions

Give appropriate access levels to different members. Owners have full control, admins can manage day-to-day operations, and members have access to their own profiles and trainings.

Monitor and maintain

Keep track of expiration dates, send renewal reminders, and maintain an up-to-date member database. Export data anytime for reporting or federation submissions.

Who benefits from member management

Supporting everyone who keeps the club running

For club presidents

Maintain complete control over club membership. Assign admin roles to trusted members, track all important dates, and ensure compliance with federation requirements.

For administrators

Manage member databases efficiently. Import members in bulk via CSV, update information quickly, and handle membership renewals.

For coaches

Access member profiles to understand player backgrounds. View medical exam statuses to ensure player safety during trainings and matches.

For members

View and update your profile information. Receive notifications about upcoming medical exam or membership renewals.

Member management comparison

Why clubs choose TT Club Manager over spreadsheets

Feature	Manual/Other tools	TT Club Manager
Member database	Spreadsheets or paper records	Centralized digital member management
Bulk import	Manual entry for each member	CSV import with template support
Expiration alerts	Manual tracking and reminders	Automatic alerts for upcoming renewals
Role management	Informal or no access control	Structured roles with permissions

Common questions

Can I import existing member data?

Yes. You can bulk import members using our CSV template. Simply download the template, fill it with your member data, and upload it to quickly populate your club database.

How do medical exam reminders work?

When you enable medical exam tracking, the system monitors expiration dates and can alert administrators when members need renewals. This helps ensure all players are medically cleared for participation.

Can members update their own information?

When members create accounts using the same email registered by the club, they are automatically linked to their profile. They can view their information and training history through the member portal.